WORKFLOW ROI PLANNER

Is the work worth improving?

Start with one recurring task. Model the time you could free up and the costs involved, using assumptions you can change.

20 hoursPotential time freed / month

View scenario

Set your assumptions.

Type an exact amount or move a slider. Model one workflow, including review time and ongoing costs.

Hours spent on this workflow each month

hours

Fully loaded cost per hour

USD

Time reduction to model

Ongoing system cost each month

USD

One-time setup cost

USD

YOUR SCENARIO

20 hours / month

Potential time freed up for other work.

Monthly capacity value: $800.00
Ongoing monthly cost: $100.00
Monthly value after ongoing cost: $700.00
First-year value after all costs: $5,900.00
Modeled payback: 3.6 months

Time freed up is capacity, not automatically cash saved. This is a planning scenario, not a forecast or a Recoup quote.

Review the inquiry summary

I’d like to discuss a workflow using these planning assumptions.

From the Recoup workflow calculator:
Current work: 40 hours/month
Fully loaded cost: $40.00/hour
Assumed time reduction: 50%
Ongoing system cost: $100.00/month
One-time setup cost: $2,500.00

Modeled time freed up: 20 hours/month
Monthly capacity value: $800.00
Monthly value after ongoing cost: $700.00
First-year value after all costs: $5,900.00
Modeled payback: 3.57 months

Time freed up is capacity, not automatically cash saved. These are planning assumptions, not a forecast or a Recoup quote.

Carry this summary to the inquiry form. You can edit it before sending.

MAKE THE ESTIMATE USEFUL

Measure the work before the promise.

Count the whole task.

Include preparation, review, corrections, and the work needed to keep the system running.

Try a conservative case.

Move the time-reduction assumption down and costs up. See whether the first build still looks useful.

Test against reality.

Use a small set of real tasks to measure quality and time before projecting the result across your company.

LET’S PUT AI TO WORK

Let’s work through the real numbers.

Bring one workflow and the assumptions behind it. We’ll discuss what a useful first version could look like.

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